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Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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What You Need to Know About Secretaries and Administrative Assistants

Job Description: Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.

Life As a Secretary or Administrative Assistant

  • Make copies of correspondence or other printed material.
  • Provide services to customers, such as order placement or account information.
  • Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
  • Develop or maintain internal or external company Web sites.
  • Train and assist staff with computer usage.
  • Use computers for various applications, such as database management or word processing.

Secretary or Administrative Assistant Needed Skills

These are the skills Secretaries and Administrative Assistants say are the most useful in their careers:

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Time Management: Managing one’s own time and the time of others.

Types of Secretaries and Administrative Assistants

  • Social Secretary
  • Personal Assistant
  • Typing Secretary
  • Office Assistant
  • Senior Administrator Support

Are There Job Opportunities for Secretaries and Administrative Assistants?

In 2016, there was an estimated number of 2,536,200 jobs in the United States for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive.

Secretary or Administrative Assistant jobs are decreasing by a rate of -6.5%. This means the total job opportunities are shrinking. The Bureau of Labor Statistics predicts a loss of -164,900 jobs for Secretaries and Administrative Assistants by 2026. Due to new job openings and attrition, there will be an average of 244,300 job openings in this field each year.

Forecasted Number of Jobs for Secretaries and Administrative Assistants in U.S.

The states with the most job growth for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive are Colorado, Washington, and Maryland.

Watch out if you plan on working in California, Pennsylvania, or Illinois. These states have the worst job growth for this type of profession.

Secretary or Administrative Assistant Average Salary

The salary for Secretaries and Administrative Assistants, Except Legal, Medical, and Executive ranges between about $23,060 and $56,010 a year. The median salary for this occupation is $36,630.

Salary Ranges for Secretaries and Administrative Assistants

Below is a list of the median annual salaries for jobs of this type in different U.S. states.

Annual Mean Salary by State
State Annual Mean Salary

District of Columbia

$50,140

Massachusetts

$46,940

Connecticut

$46,470

California

$43,670

Washington

$43,260

Rhode Island

$43,120

New Jersey

$42,600

Alaska

$42,450

New York

$41,190

Maryland

$40,870

Minnesota

$40,580

Hawaii

$40,290

Nevada

$40,060

Delaware

$39,930

Oregon

$39,460

Virginia

$39,390

Colorado

$38,810

North Dakota

$38,580

Wyoming

$38,130

Illinois

$37,930

New Hampshire

$37,230

Maine

$37,150

Michigan

$36,980

Wisconsin

$36,840

Vermont

$36,780

North Carolina

$36,630

Ohio

$36,320

Pennsylvania

$36,080

Arizona

$36,050

Alabama

$35,670

Texas

$35,550

South Carolina

$35,510

Iowa

$35,210

Florida

$35,080

Missouri

$35,010

Tennessee

$35,000

New Mexico

$34,710

Georgia

$34,520

Utah

$34,400

Nebraska

$34,100

Kansas

$33,820

Montana

$33,380

Kentucky

$32,950

Indiana

$32,720

Idaho

$32,380

Mississippi

$32,160

Oklahoma

$32,090

West Virginia

$31,980

Louisiana

$31,880

Arkansas

$30,860

South Dakota

$29,300

Tools & Technologies Used by Secretaries and Administrative Assistants

Although they’re not necessarily needed for all jobs, the following technologies are used by many Secretaries and Administrative Assistants:

  • SAP
  • Adobe Systems Adobe Creative Cloud
  • Apache Solr
  • Oracle Fusion Applications
  • Intuit QuickBooks
  • CA Erwin Data Modeler
  • Adobe Systems Adobe Dreamweaver
  • Microsoft SharePoint
  • Healthcare common procedure coding system HCPCS
  • SAP Business Objects

How to Become a Secretary or Administrative Assistant

What education is needed to be a Secretary or Administrative Assistant?

Secretary or Administrative Assistant Degree Level

How many years of work experience do I need?

Secretary or Administrative Assistant Work Experience

Where Secretaries and Administrative Assistants Are Employed

Secretary or Administrative Assistant Sectors

Those who work as Secretaries and Administrative Assistants sometimes switch careers to one of these choices:

  • Concierges
  • Gaming Surveillance Officers and Gaming Investigators
  • Human Resources Assistants, Except Payroll and Timekeeping

References

Bureau of Labor Statistics

College Factual

O*NET Online

Image Credit: Via Wikimedia Commons

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