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Human Resources Assistants, Except Payroll and Timekeeping

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What Does it Take to Be a HR Assistant?

Occupation Description Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Life as a HR Assistant: What Do They Do?

  • Prepare badges, passes, and identification cards, and perform other security-related duties.
  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
  • Select applicants meeting specified job requirements and refer them to hiring personnel.
  • Request information from law enforcement officials, previous employers, and other references to determine applicants’ employment acceptability.
  • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.

What a HR Assistant Should Know

When polled, Human Resources Assistants say the following skills are most frequently used in their jobs:

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Civil Service Clerk
  • Personnel Officer
  • Human Resources Team Member
  • Contract Clerk
  • Employment Assistant

HR Assistant Employment Estimates

In 2016, there was an estimated number of 141,500 jobs in the United States for Human Resources Assistants, Except Payroll and Timekeeping.

Human Resources Assistant jobs are decreasing by a rate of -1.8%. This means the total job opportunities are shrinking. The Bureau of Labor Statistics predicts a loss of -2,600 jobs for Human Resources Assistants by 2026. There will be an estimated 15,100 positions for HR Assistant per year.

Forecasted Number of Jobs for Human Resources Assistants in U.S.

The states with the most job growth for Human Resources Assistants, Except Payroll and Timekeeping are Texas, Florida, and New York.

Watch out if you plan on working in Minnesota, Pennsylvania, or Illinois. These states have the worst job growth for this type of profession.

How Much Does a HR Assistant Make?

The typical yearly salary for Human Resources Assistants, Except Payroll and Timekeeping is somewhere between $27,610 and $58,200. A Human Resources Assistant median salary is $40,390.

Salary Ranges for Human Resources Assistants

How much do Human Resources Assistants, Except Payroll and Timekeeping make in different U.S. states?

Annual Mean Salary by State
State Annual Mean Salary

District of Columbia

$53,560

Connecticut

$48,410

Massachusetts

$47,380

Alaska

$46,110

New York

$45,260

Washington

$45,100

Maryland

$45,030

California

$44,600

New Jersey

$43,780

Colorado

$43,640

Virginia

$43,240

Minnesota

$43,030

Rhode Island

$42,770

Oregon

$42,190

Hawaii

$41,590

North Dakota

$41,520

Kentucky

$41,380

Illinois

$41,220

Missouri

$40,940

Arizona

$40,620

New Hampshire

$40,570

Pennsylvania

$40,550

Tennessee

$40,460

Iowa

$40,390

Utah

$40,290

Texas

$40,080

Oklahoma

$40,040

Maine

$39,920

Nebraska

$39,890

Ohio

$39,540

Vermont

$39,460

Idaho

$39,420

Georgia

$39,340

Wisconsin

$39,290

Louisiana

$38,740

Kansas

$38,730

Indiana

$38,720

West Virginia

$38,560

New Mexico

$38,490

Wyoming

$38,420

North Carolina

$38,270

Florida

$38,210

Michigan

$38,160

Delaware

$38,120

Mississippi

$37,630

Nevada

$37,610

Montana

$37,570

Alabama

$37,450

Arkansas

$36,610

South Carolina

$36,000

South Dakota

$34,810

What Tools & Technology do Human Resources Assistants Use?

Below is a list of the types of tools and technologies that Human Resources Assistants may use on a daily basis:

  • ADP Workforce Now
  • Microsoft Visio
  • SAP ERP
  • Microsoft Outlook
  • Enterprise resource planning ERP software
  • Oracle PeopleSoft
  • Google Docs
  • LinkedIn
  • Microsoft SharePoint
  • Microsoft PowerPoint

How do I Become a HR Assistant?

Learn what Human Resources Assistant education requirements there are.

HR Assistant Degree Level

How Long Does it Take to Become HR Assistant?

HR Assistant Work Experience

Where do Human Resources Assistants Work?

HR Assistant Sectors

You May Also Be Interested In…

Those interested in being a Human Resources Assistant may also be interested in:

  • Tellers

Career changers with experience as a Human Resources Assistant sometimes find work in one of the following fields:

  • Brokerage Clerks

References

Bureau of Labor Statistics

College Factual

O*NET Online

Image Credit: Via Wikimedia Commons

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