What is a Human Resources Assistant?
Example of HR Assistant Job Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.
Life As a HR Assistant
- Compile and prepare reports and documents pertaining to personnel activities.
- Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
- Gather personnel records from other departments or employees.
- Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
- Prepare badges, passes, and identification cards, and perform other security-related duties.
- Process and review employment applications to evaluate qualifications or eligibility of applicants.
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Things a HR Assistant Should Know How to Do
Human Resources Assistants state the following job skills are important in their day-to-day work.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Types of HR Assistant Jobs
- Civil Service Clerk
- Contract Clerk
- Human Resources Generalist (HR Generalist)
- Personnel Clerk
- Temporary Help Agency Referral Clerk
Are There Job Opportunities for Human Resources Assistants?
In 2016, there was an estimated number of 141,500 jobs in the United States for Human Resources Assistant. There is little to no growth in job opportunities for Human Resources Assistant. Due to new job openings and attrition, there will be an average of 15,100 job openings in this field each year.
The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.
HR Assistant Average Salary
Human Resources Assistants make between $27,610 and $58,200 a year.
Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.
Below is a list of the median annual salaries for Human Resources Assistants in different U.S. states.
| State | Annual Mean Salary |
|---|---|
| Alabama | $37,450 |
| Alaska | $46,110 |
| Arizona | $40,620 |
| Arkansas | $36,610 |
| California | $44,600 |
| Colorado | $43,640 |
| Connecticut | $48,410 |
| Delaware | $38,120 |
| District of Columbia | $53,560 |
| Florida | $38,210 |
| Georgia | $39,340 |
| Hawaii | $41,590 |
| Idaho | $39,420 |
| Illinois | $41,220 |
| Indiana | $38,720 |
| Iowa | $40,390 |
| Kansas | $38,730 |
| Kentucky | $41,380 |
| Louisiana | $38,740 |
| Maine | $39,920 |
| Maryland | $45,030 |
| Massachusetts | $47,380 |
| Michigan | $38,160 |
| Minnesota | $43,030 |
| Mississippi | $37,630 |
| Missouri | $40,940 |
| Montana | $37,570 |
| Nebraska | $39,890 |
| Nevada | $37,610 |
| New Hampshire | $40,570 |
| New Jersey | $43,780 |
| New Mexico | $38,490 |
| New York | $45,260 |
| North Carolina | $38,270 |
| North Dakota | $41,520 |
| Ohio | $39,540 |
| Oklahoma | $40,040 |
| Oregon | $42,190 |
| Pennsylvania | $40,550 |
| Rhode Island | $42,770 |
| South Carolina | $36,000 |
| South Dakota | $34,810 |
| Tennessee | $40,460 |
| Texas | $40,080 |
| Utah | $40,290 |
| Vermont | $39,460 |
| Virginia | $43,240 |
| Washington | $45,100 |
| West Virginia | $38,560 |
| Wisconsin | $39,290 |
| Wyoming | $38,420 |
What Tools & Technology do Human Resources Assistants Use?
Although they’re not necessarily needed for all jobs, the following technologies are used by many Human Resources Assistants:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Email software
- Word processing software
- Microsoft Visio
- Microsoft SharePoint
- Database software
- Microsoft Publisher
- Google Docs
- FileMaker Pro
- Oracle PeopleSoft
- Microsoft Internet Explorer
- Enterprise resource planning ERP software
- Calendar and scheduling software
- Human resource management software HRMS
How to Become a HR Assistant
Education needed to be a Human Resources Assistant:
How many years of work experience do I need?
Where Human Resources Assistants Work
The table below shows the approximate number of Human Resources Assistants employed by various industries.
Similar Careers
Those interested in being a Human Resources Assistant may also be interested in:
Those who work as a Human Resources Assistant sometimes switch careers to one of these choices:
References:
More about our data sources and methodologies.
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