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Human Resources Assistant

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What Does it Take to Be a Human Resources Assistant?

Career Description Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

What Do Human Resources Assistants Do On a Daily Basis?

  • Arrange for advertising or posting of job vacancies and notify eligible workers of position availability.
  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  • Interview job applicants to obtain and verify information used to screen and evaluate them.
  • Gather personnel records from other departments or employees.
  • Inform job applicants of their acceptance or rejection of employment.
  • Compile and prepare reports and documents pertaining to personnel activities.

What Skills Do You Need to Work as a HR Assistant?

When polled, Human Resources Assistants say the following skills are most frequently used in their jobs:

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Human Resources Administrator
  • Contract Clerk
  • Human Resources Assistant (HR Assistant)
  • Human Resources Administrative Assistant (HR Administrative Assistant)
  • Identification Clerk

Job Outlook for Human Resources Assistants

In 2016, there was an estimated number of 141,500 jobs in the United States for Human Resources Assistant. There is little to no growth in job opportunities for Human Resources Assistant. The BLS estimates 15,100 yearly job openings in this field.


The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.

How Much Does a HR Assistant Make?

Human Resources Assistants make between $27,610 and $58,200 a year.


Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.

How much do Human Resources Assistants make in each U.S. state?

State Annual Mean Salary
Alabama $37,450
Alaska $46,110
Arizona $40,620
Arkansas $36,610
California $44,600
Colorado $43,640
Connecticut $48,410
Delaware $38,120
District of Columbia $53,560
Florida $38,210
Georgia $39,340
Hawaii $41,590
Idaho $39,420
Illinois $41,220
Indiana $38,720
Iowa $40,390
Kansas $38,730
Kentucky $41,380
Louisiana $38,740
Maine $39,920
Maryland $45,030
Massachusetts $47,380
Michigan $38,160
Minnesota $43,030
Mississippi $37,630
Missouri $40,940
Montana $37,570
Nebraska $39,890
Nevada $37,610
New Hampshire $40,570
New Jersey $43,780
New Mexico $38,490
New York $45,260
North Carolina $38,270
North Dakota $41,520
Ohio $39,540
Oklahoma $40,040
Oregon $42,190
Pennsylvania $40,550
Rhode Island $42,770
South Carolina $36,000
South Dakota $34,810
Tennessee $40,460
Texas $40,080
Utah $40,290
Vermont $39,460
Virginia $43,240
Washington $45,100
West Virginia $38,560
Wisconsin $39,290
Wyoming $38,420

What Tools do Human Resources Assistants Use?

Below is a list of the types of tools and technologies that Human Resources Assistants may use on a daily basis:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Email software
  • Word processing software
  • Microsoft Visio
  • Microsoft SharePoint
  • Database software
  • Microsoft Publisher
  • Google Docs
  • FileMaker Pro
  • Oracle PeopleSoft
  • Microsoft Internet Explorer
  • Enterprise resource planning ERP software
  • Calendar and scheduling software
  • Human resource management software HRMS
  • LinkedIn

How do I Become a HR Assistant?

Individuals working as a Human Resources Assistant have obtained the following education levels:


What work experience do I need to become a HR Assistant?


Who Employs Human Resources Assistants?


Human Resources Assistants work in the following industries:


You May Also Be Interested In…

Those thinking about becoming a Human Resources Assistant might also be interested in the following careers:

Career changers with experience as a Human Resources Assistant sometimes find work in one of the following fields:


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More about our data sources and methodologies.

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