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Human Resources Assistant

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What is a Human Resources Assistant?

Example of HR Assistant Job Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

Life As a HR Assistant

  • Compile and prepare reports and documents pertaining to personnel activities.
  • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  • Gather personnel records from other departments or employees.
  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.
  • Prepare badges, passes, and identification cards, and perform other security-related duties.
  • Process and review employment applications to evaluate qualifications or eligibility of applicants.

Things a HR Assistant Should Know How to Do

Human Resources Assistants state the following job skills are important in their day-to-day work.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Types of HR Assistant Jobs

  • Civil Service Clerk
  • Contract Clerk
  • Human Resources Generalist (HR Generalist)
  • Personnel Clerk
  • Temporary Help Agency Referral Clerk

Are There Job Opportunities for Human Resources Assistants?

In 2016, there was an estimated number of 141,500 jobs in the United States for Human Resources Assistant. There is little to no growth in job opportunities for Human Resources Assistant. Due to new job openings and attrition, there will be an average of 15,100 job openings in this field each year.

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The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.

HR Assistant Average Salary

Human Resources Assistants make between $27,610 and $58,200 a year.

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Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.

Below is a list of the median annual salaries for Human Resources Assistants in different U.S. states.

State Annual Mean Salary
Alabama $37,450
Alaska $46,110
Arizona $40,620
Arkansas $36,610
California $44,600
Colorado $43,640
Connecticut $48,410
Delaware $38,120
District of Columbia $53,560
Florida $38,210
Georgia $39,340
Hawaii $41,590
Idaho $39,420
Illinois $41,220
Indiana $38,720
Iowa $40,390
Kansas $38,730
Kentucky $41,380
Louisiana $38,740
Maine $39,920
Maryland $45,030
Massachusetts $47,380
Michigan $38,160
Minnesota $43,030
Mississippi $37,630
Missouri $40,940
Montana $37,570
Nebraska $39,890
Nevada $37,610
New Hampshire $40,570
New Jersey $43,780
New Mexico $38,490
New York $45,260
North Carolina $38,270
North Dakota $41,520
Ohio $39,540
Oklahoma $40,040
Oregon $42,190
Pennsylvania $40,550
Rhode Island $42,770
South Carolina $36,000
South Dakota $34,810
Tennessee $40,460
Texas $40,080
Utah $40,290
Vermont $39,460
Virginia $43,240
Washington $45,100
West Virginia $38,560
Wisconsin $39,290
Wyoming $38,420

What Tools & Technology do Human Resources Assistants Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Human Resources Assistants:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Email software
  • Word processing software
  • Microsoft Visio
  • Microsoft SharePoint
  • Database software
  • Microsoft Publisher
  • Google Docs
  • FileMaker Pro
  • Oracle PeopleSoft
  • Microsoft Internet Explorer
  • Enterprise resource planning ERP software
  • Calendar and scheduling software
  • Human resource management software HRMS
  • LinkedIn

How to Become a HR Assistant

Education needed to be a Human Resources Assistant:

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How many years of work experience do I need?

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Where Human Resources Assistants Work

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The table below shows the approximate number of Human Resources Assistants employed by various industries.

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Similar Careers

Those interested in being a Human Resources Assistant may also be interested in:

Those who work as a Human Resources Assistant sometimes switch careers to one of these choices:

References:

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More about our data sources and methodologies.

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