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Human Resources Assistant

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What Do Human Resources Assistant Do?

Career Description Compile and keep personnel records. Record data for each employee, such as address, weekly earnings, absences, amount of sales or production, supervisory reports, and date of and reason for termination. May prepare reports for employment records, file employment records, or search employee files and furnish information to authorized persons.

A Day in the Life of a HR Assistant

  • Explain company personnel policies, benefits, and procedures to employees or job applicants.
  • Search employee files to obtain information for authorized persons and organizations, such as credit bureaus and finance companies.
  • Process, verify, and maintain personnel related documentation, including staffing, recruitment, training, grievances, performance evaluations, classifications, and employee leaves of absence.
  • Request information from law enforcement officials, previous employers, and other references to determine applicants’ employment acceptability.
  • Record data for each employee, including such information as addresses, weekly earnings, absences, amount of sales or production, supervisory reports on performance, and dates of and reasons for terminations.
  • Administer and score applicant and employee aptitude, personality, and interest assessment instruments.

What Skills Do You Need to Work as a HR Assistant?

Human Resources Assistants state the following job skills are important in their day-to-day work.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Human Resources Administrator
  • Personnel Associate
  • Human Resources Consultant (HR Consultant)
  • Staffing Assistant
  • Temporary Help Agency Referral Clerk

Job Opportunities for Human Resources Assistants

In the United States, there were 141,500 jobs for Human Resources Assistant in 2016. There is little to no growth in job opportunities for Human Resources Assistant. Due to new job openings and attrition, there will be an average of 15,100 job openings in this field each year.

Forecasted Number of Jobs for Human Resources Assistants in U.S.

The states with the most job growth for HR Assistant are Utah, Nevada, and Washington. Watch out if you plan on working in Vermont, Maine, or Kansas. These states have the worst job growth for this type of profession.

Do Human Resources Assistants Make A Lot Of Money?

The salary for Human Resources Assistants ranges between about $27,610 and $58,200 a year.

Salary Ranges for Human Resources Assistants

Human Resources Assistants who work in District of Columbia, Connecticut, or Massachusetts, make the highest salaries.

How much do Human Resources Assistants make in different U.S. states?

State Annual Mean Salary
Alabama $37,450
Alaska $46,110
Arizona $40,620
Arkansas $36,610
California $44,600
Colorado $43,640
Connecticut $48,410
Delaware $38,120
District of Columbia $53,560
Florida $38,210
Georgia $39,340
Hawaii $41,590
Idaho $39,420
Illinois $41,220
Indiana $38,720
Iowa $40,390
Kansas $38,730
Kentucky $41,380
Louisiana $38,740
Maine $39,920
Maryland $45,030
Massachusetts $47,380
Michigan $38,160
Minnesota $43,030
Mississippi $37,630
Missouri $40,940
Montana $37,570
Nebraska $39,890
Nevada $37,610
New Hampshire $40,570
New Jersey $43,780
New Mexico $38,490
New York $45,260
North Carolina $38,270
North Dakota $41,520
Ohio $39,540
Oklahoma $40,040
Oregon $42,190
Pennsylvania $40,550
Rhode Island $42,770
South Carolina $36,000
South Dakota $34,810
Tennessee $40,460
Texas $40,080
Utah $40,290
Vermont $39,460
Virginia $43,240
Washington $45,100
West Virginia $38,560
Wisconsin $39,290
Wyoming $38,420

Tools & Technologies Used by Human Resources Assistants

Below is a list of the types of tools and technologies that Human Resources Assistants may use on a daily basis:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Email software
  • Word processing software
  • Microsoft Visio
  • Microsoft SharePoint
  • Database software
  • Microsoft Publisher
  • Google Docs
  • FileMaker Pro
  • Oracle PeopleSoft
  • Microsoft Internet Explorer
  • Enterprise resource planning ERP software
  • Calendar and scheduling software
  • Human resource management software HRMS
  • LinkedIn

How do I Become a HR Assistant?

What kind of Human Resources Assistant requirements are there?

HR Assistant Degree Level

How many years of work experience do I need?

HR Assistant Work Experience

Human Resources Assistants Sector

HR Assistant Sectors

The table below shows the approximate number of Human Resources Assistants employed by various industries.

HR Assistant Industries

Other Jobs You May be Interested In

Those thinking about becoming a Human Resources Assistant might also be interested in the following careers:

Are you already one of the many Human Resources Assistant in the United States? If you’re thinking about changing careers, these fields are worth exploring:


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More about our data sources and methodologies.

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