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File Clerks

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All About File Clerks

File Clerk Example File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

What do File Clerks do On a Daily Basis?

  • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
  • Modify or improve filing systems or implement new filing systems.
  • Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  • Input data, such as file numbers, new or updated information, or document information codes into computer systems to support document and information retrieval.
  • Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.

What Every File Clerk Should Know

These are the skills File Clerks say are the most useful in their careers:

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Speaking: Talking to others to convey information effectively.

Time Management: Managing one’s own time and the time of others.

Other File Clerk Job Titles

  • Line Assigner
  • Claims Clerk
  • Lister
  • Invoice Coder
  • Admissions Clerk

Job Demand for File Clerks

In the United States, there were 135,000 jobs for File Clerks in 2016.

File Clerk jobs are decreasing by a rate of -10.4%. This means the total job opportunities are shrinking. The Bureau of Labor Statistics predicts a loss of -14,000 jobs for File Clerks by 2026. Due to new job openings and attrition, there will be an average of 14,200 job openings in this field each year.

Forecasted Number of Jobs for File Clerks in U.S.

The states with the most job growth for File Clerks are Maryland, Colorado, and Alaska.

Watch out if you plan on working in California, New Jersey, or Texas. These states have the worst job growth for this type of profession.

File Clerk Salary

The salary for File Clerks ranges between about $21,390 and $50,230 a year. A File Clerk median salary is $31,700.

Salary Ranges for File Clerks

Below is a list of the median annual salaries for jobs of this type in different U.S. states.

Annual Mean Salary by State
State Annual Mean Salary

District of Columbia

$45,680

Washington

$39,480

Illinois

$39,010

Maryland

$38,820

Rhode Island

$38,630

Massachusetts

$38,120

California

$36,820

Oregon

$36,440

North Dakota

$36,420

Colorado

$35,990

Missouri

$35,270

Connecticut

$34,950

Michigan

$34,430

Wisconsin

$34,380

Ohio

$34,330

Hawaii

$34,170

New York

$34,170

Vermont

$33,930

Minnesota

$33,880

Iowa

$33,770

New Jersey

$33,740

Arizona

$33,680

Nevada

$33,200

Florida

$33,200

Texas

$32,740

Pennsylvania

$32,520

New Mexico

$32,300

North Carolina

$32,150

Indiana

$31,900

Virginia

$31,890

Maine

$31,800

Oklahoma

$31,770

Tennessee

$31,740

Alaska

$31,650

Georgia

$31,640

Utah

$31,100

Nebraska

$30,250

South Carolina

$30,240

West Virginia

$29,860

Arkansas

$29,690

Delaware

$29,510

Kansas

$29,270

South Dakota

$28,650

Montana

$28,510

Mississippi

$28,430

Idaho

$28,320

New Hampshire

$28,250

Kentucky

$28,080

Louisiana

$26,970

Alabama

$25,300

Wyoming

$24,530

What Tools do File Clerks Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many File Clerks:

  • Data entry software
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Excel
  • Microsoft Word
  • Intuit QuickBooks
  • Microsoft Access
  • Microsoft Office

Becoming a File Clerk

What kind of File Clerk requirements are there?

File Clerk Degree Level

How many years of work experience do I need?

File Clerk Work Experience

Where File Clerks Are Employed

File Clerk Sectors

You May Also Be Interested In…

Those interested in being a File Clerk may also be interested in:

  • Mail Clerks and Mail Machine Operators, Except Postal Service
  • Marking Clerks

Career changers with experience as a File Clerk sometimes find work in one of the following fields:

  • Statement Clerks
  • Film and Video Editors

References

Bureau of Labor Statistics

College Factual

O*NET Online

Image Credit: Via Wikimedia Commons

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