All About File Clerks
Career Description File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
Daily Life Of a File Clerk
- Gather materials to be filed from departments or employees.
- Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
- Track materials removed from files to ensure that borrowed files are returned.
- Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
- Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
- Add new material to file records or create new records as necessary.
What a File Clerk Should Know
File Clerks state the following job skills are important in their day-to-day work.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Speaking: Talking to others to convey information effectively.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Service Orientation: Actively looking for ways to help people.
Types of File Clerk Jobs
- Admissions Clerk
- Document Clerk
- History Card Clerk
- Tape Librarian
Is There Job Demand for File Clerks?
There were about 135,000 jobs for File Clerk in 2016 (in the United States). There is little to no growth in job opportunities for File Clerk. Due to new job openings and attrition, there will be an average of 14,200 job openings in this field each year.
The states with the most job growth for File Clerk are Maryland, Alaska, and Colorado. Watch out if you plan on working in Maine, West Virginia, or Hawaii. These states have the worst job growth for this type of profession.
Do File Clerks Make A Lot Of Money?
The salary for File Clerks ranges between about $21,390 and $50,230 a year.
File Clerks who work in District of Columbia, Washington, or Rhode Island, make the highest salaries.
How much do File Clerks make in each U.S. state?
|State||Annual Mean Salary|
|District of Columbia||$45,680|
What Tools & Technology do File Clerks Use?
Below is a list of the types of tools and technologies that File Clerks may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Data entry software
- Email software
- Intuit QuickBooks
- Electronic health record EHR software
How to Become a File Clerk
What education is needed to be a File Clerk?
How Long Does it Take to Become a File Clerk?
Where do File Clerks Work?
The table below shows the approximate number of File Clerks employed by various industries.
Those thinking about becoming a File Clerk might also be interested in the following careers:
Career changers with experience as a File Clerk sometimes find work in one of the following fields:
More about our data sources and methodologies.
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