What Do File Clerk Do?
Occupation Description File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.
File Clerk Responsibilities
- Design forms related to filing systems.
- Add new material to file records or create new records as necessary.
- Modify or improve filing systems or implement new filing systems.
- Assign and record or stamp identification numbers or codes to index materials for filing.
- Keep records of materials filed or removed, using logbooks or computers and generate computerized reports.
- Perform general office activities, such as typing, answering telephones, operating office machines, processing mail, or securing confidential materials.
What Skills Do You Need to Work as a File Clerk?
When polled, File Clerks say the following skills are most frequently used in their jobs:
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Speaking: Talking to others to convey information effectively.
Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Service Orientation: Actively looking for ways to help people.
Types of File Clerk
- Fingerprint Clerk
- History Card Clerk
- Manufacturing Clerk
- Records Analyst
File Clerk Employment Estimates
There were about 135,000 jobs for File Clerk in 2016 (in the United States). There is little to no growth in job opportunities for File Clerk. Due to new job openings and attrition, there will be an average of 14,200 job openings in this field each year.
The states with the most job growth for File Clerk are Maryland, Alaska, and Colorado. Watch out if you plan on working in Maine, West Virginia, or Hawaii. These states have the worst job growth for this type of profession.
Salary for a File Clerk
The typical yearly salary for File Clerks is somewhere between $21,390 and $50,230.
File Clerks who work in District of Columbia, Washington, or Rhode Island, make the highest salaries.
Below is a list of the median annual salaries for File Clerks in different U.S. states.
|State||Annual Mean Salary|
|District of Columbia||$45,680|
What Tools do File Clerks Use?
Although they’re not necessarily needed for all jobs, the following technologies are used by many File Clerks:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Access
- Data entry software
- Email software
- Intuit QuickBooks
- Electronic health record EHR software
How do I Become a File Clerk?
What education or degrees do I need to become a File Clerk?
How many years of work experience do I need?
Where File Clerks Are Employed
The table below shows some of the most common industries where those employed in this career field work.
Those interested in being a File Clerk may also be interested in:
Are you already one of the many File Clerk in the United States? If you’re thinking about changing careers, these fields are worth exploring:
More about our data sources and methodologies.
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