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File Clerk

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Life As a File Clerk

Example of File Clerk Job File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

File Clerk Responsibilities

  • Track materials removed from files to ensure that borrowed files are returned.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.
  • Find, retrieve, and make copies of information from files in response to requests and deliver information to authorized users.
  • Answer questions about records or files.
  • Eliminate outdated or unnecessary materials, destroying them or transferring them to inactive storage, according to file maintenance guidelines or legal requirements.
  • Operate mechanized files that rotate to bring needed records to a particular location.

File Clerk Required Skills

File Clerks state the following job skills are important in their day-to-day work.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Speaking: Talking to others to convey information effectively.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Service Orientation: Actively looking for ways to help people.

Types of File Clerk

  • Librarian
  • Indexer
  • Brand Recorder
  • Claims Clerk
  • Document Coordinator

Are There Job Opportunities for File Clerks?

In the United States, there were 135,000 jobs for File Clerk in 2016. There is little to no growth in job opportunities for File Clerk. Due to new job openings and attrition, there will be an average of 14,200 job openings in this field each year.

Forecasted Number of Jobs for File Clerks in U.S.

The states with the most job growth for File Clerk are Maryland, Alaska, and Colorado. Watch out if you plan on working in Maine, West Virginia, or Hawaii. These states have the worst job growth for this type of profession.

What is the Average Salary of a File Clerk

File Clerks make between $21,390 and $50,230 a year.

Salary Ranges for File Clerks

File Clerks who work in District of Columbia, Washington, or Rhode Island, make the highest salaries.

How much do File Clerks make in each U.S. state?

State Annual Mean Salary
Alabama $25,300
Alaska $31,650
Arizona $33,680
Arkansas $29,690
California $36,820
Colorado $35,990
Connecticut $34,950
Delaware $29,510
District of Columbia $45,680
Florida $33,200
Georgia $31,640
Hawaii $34,170
Idaho $28,320
Illinois $39,010
Indiana $31,900
Iowa $33,770
Kansas $29,270
Kentucky $28,080
Louisiana $26,970
Maine $31,800
Maryland $38,820
Massachusetts $38,120
Michigan $34,430
Minnesota $33,880
Mississippi $28,430
Missouri $35,270
Montana $28,510
Nebraska $30,250
Nevada $33,200
New Hampshire $28,250
New Jersey $33,740
New Mexico $32,300
New York $34,170
North Carolina $32,150
North Dakota $36,420
Ohio $34,330
Oklahoma $31,770
Oregon $36,440
Pennsylvania $32,520
Rhode Island $38,630
South Carolina $30,240
South Dakota $28,650
Tennessee $31,740
Texas $32,740
Utah $31,100
Vermont $33,930
Virginia $31,890
Washington $39,480
West Virginia $29,860
Wisconsin $34,380
Wyoming $24,530

Tools & Technologies Used by File Clerks

Although they’re not necessarily needed for all jobs, the following technologies are used by many File Clerks:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Data entry software
  • Email software
  • Intuit QuickBooks
  • Electronic health record EHR software

How to Become a File Clerk

Learn what File Clerk education requirements there are.

File Clerk Degree Level

How many years of work experience do I need?

File Clerk Work Experience

Where do File Clerks Work?

File Clerk Sectors

File Clerks work in the following industries:

File Clerk Industries

You May Also Be Interested In…

Those thinking about becoming a File Clerk might also be interested in the following careers:

Are you already one of the many File Clerk in the United States? If you’re thinking about changing careers, these fields are worth exploring:

References:

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More about our data sources and methodologies.

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