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What Does it Take to Be a File Clerk?

Example of File Clerk Job File correspondence, cards, invoices, receipts, and other records in alphabetical or numerical order or according to the filing system used. Locate and remove material from file when requested.

Daily Life Of a File Clerk

  • Retrieve documents stored in microfilm or microfiche and place them in viewers for reading.
  • Scan or read incoming materials to determine how and where they should be classified or filed.
  • Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
  • Complete general financial activities, such as processing accounts payable, reviewing invoices, collecting cash payments, or issuing receipts.
  • Add new material to file records or create new records as necessary.
  • Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.

What Skills Do You Need to Work as a File Clerk?

These are the skills File Clerks say are the most useful in their careers:

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Speaking: Talking to others to convey information effectively.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Service Orientation: Actively looking for ways to help people.

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File Clerk Employment Estimates

In 2016, there was an estimated number of 135,000 jobs in the United States for File Clerk. There is little to no growth in job opportunities for File Clerk. The BLS estimates 14,200 yearly job openings in this field.

Forecasted Number of Jobs for File Clerks in U.S.

The states with the most job growth for File Clerk are Maryland, Alaska, and Colorado. Watch out if you plan on working in Maine, West Virginia, or Hawaii. These states have the worst job growth for this type of profession.

How Much Does a File Clerk Make?

The average yearly salary of a File Clerk ranges between $21,390 and $50,230.

Salary Ranges for File Clerks

File Clerks who work in District of Columbia, Washington, or Rhode Island, make the highest salaries.

How much do File Clerks make in different U.S. states?

State Annual Mean Salary
Alabama $25,300
Alaska $31,650
Arizona $33,680
Arkansas $29,690
California $36,820
Colorado $35,990
Connecticut $34,950
Delaware $29,510
District of Columbia $45,680
Florida $33,200
Georgia $31,640
Hawaii $34,170
Idaho $28,320
Illinois $39,010
Indiana $31,900
Iowa $33,770
Kansas $29,270
Kentucky $28,080
Louisiana $26,970
Maine $31,800
Maryland $38,820
Massachusetts $38,120
Michigan $34,430
Minnesota $33,880
Mississippi $28,430
Missouri $35,270
Montana $28,510
Nebraska $30,250
Nevada $33,200
New Hampshire $28,250
New Jersey $33,740
New Mexico $32,300
New York $34,170
North Carolina $32,150
North Dakota $36,420
Ohio $34,330
Oklahoma $31,770
Oregon $36,440
Pennsylvania $32,520
Rhode Island $38,630
South Carolina $30,240
South Dakota $28,650
Tennessee $31,740
Texas $32,740
Utah $31,100
Vermont $33,930
Virginia $31,890
Washington $39,480
West Virginia $29,860
Wisconsin $34,380
Wyoming $24,530

What Tools & Technology do File Clerks Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many File Clerks:

  • Microsoft Excel
  • Microsoft Word
  • Microsoft Office
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Data entry software
  • Email software
  • Intuit QuickBooks
  • Electronic health record EHR software

How do I Become a File Clerk?

Learn what File Clerk education requirements there are.

File Clerk Degree Level

How many years of work experience do I need?

File Clerk Work Experience

Where File Clerks Are Employed

File Clerk Sectors

The table below shows the approximate number of File Clerks employed by various industries.

File Clerk Industries

Those interested in being a File Clerk may also be interested in:

Those who work as a File Clerk sometimes switch careers to one of these choices:


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More about our data sources and methodologies.

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