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Payroll and Timekeeping Clerks

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Life As a Payroll & Timekeeping Clerk

Payroll & Timekeeping Clerk Definition Compile and record employee time and payroll data. May compute employees’ time worked, production, and commission. May compute and post wages and deductions, or prepare paychecks.

Payroll & Timekeeping Clerk Responsibilities

  • Keep informed about changes in tax and deduction laws that apply to the payroll process.
  • Train employees on organizations’ timekeeping systems.
  • Coordinate special programs, such as United Way campaigns, that involve payroll deductions.
  • Compile employee time, production, and payroll data from time sheets and other records.
  • Issue and record adjustments to pay related to previous errors or retroactive increases.
  • Distribute and collect timecards each pay period.

What a Payroll & Timekeeping Clerk Should Know

Payroll and Timekeeping Clerks state the following job skills are important in their day-to-day work.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

  • Human Resources Representative (HR Representative)
  • Payroll Manager
  • Sign Out Clerk
  • Payroll Processor
  • Time Clerk

Is There Job Demand for Payroll and Timekeeping Clerks?

In the United States, there were 166,300 jobs for Payroll and Timekeeping Clerks in 2016.

Payroll and Timekeeping Clerk jobs are decreasing by a rate of -0.9%. This means the total job opportunities are shrinking. The Bureau of Labor Statistics predicts a loss of -1,600 jobs for Payroll and Timekeeping Clerks by 2026. Due to new job openings and attrition, there will be an average of 16,100 job openings in this field each year.

Forecasted Number of Jobs for Payroll and Timekeeping Clerks in U.S.

The states with the most job growth for Payroll and Timekeeping Clerks are Texas, Florida, and Utah.

Watch out if you plan on working in Ohio, Pennsylvania, or Illinois. These states have the worst job growth for this type of profession.

Average Payroll & Timekeeping Clerk Salary

The salary for Payroll and Timekeeping Clerks ranges between about $29,170 and $64,420 a year. A Payroll and Timekeeping Clerk median salary is $45,050.

Salary Ranges for Payroll and Timekeeping Clerks

Below is a list of the median annual salaries for jobs of this type in different U.S. states.

Annual Mean Salary by State
State Annual Mean Salary

District of Columbia

$62,860

Connecticut

$53,010

Alaska

$52,860

Massachusetts

$51,840

Maryland

$51,610

California

$51,520

Washington

$50,860

Minnesota

$50,570

Colorado

$49,980

Illinois

$49,000

New Hampshire

$48,590

New York

$47,960

Virginia

$47,720

New Jersey

$47,450

Hawaii

$47,010

Rhode Island

$46,710

Oregon

$46,620

Georgia

$46,250

Utah

$45,980

North Dakota

$45,190

Nevada

$45,180

Delaware

$44,940

Tennessee

$44,650

Kansas

$44,620

Wisconsin

$44,590

Iowa

$44,570

Wyoming

$44,470

Texas

$44,390

Pennsylvania

$44,160

Vermont

$44,050

Michigan

$44,030

Ohio

$43,980

Arizona

$42,570

Florida

$42,520

North Carolina

$42,510

Nebraska

$41,750

South Carolina

$41,370

Kentucky

$41,290

Indiana

$40,720

Alabama

$40,700

Oklahoma

$40,680

Maine

$40,400

Idaho

$40,010

Missouri

$39,640

Montana

$39,560

Arkansas

$39,360

Mississippi

$39,250

Louisiana

$39,250

New Mexico

$39,050

South Dakota

$37,450

West Virginia

$35,560

What Tools & Technology do Payroll and Timekeeping Clerks Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Payroll and Timekeeping Clerks:

  • IBM Notes
  • NetSuite ERP
  • Tax software
  • Microsoft Dynamics
  • Oracle PeopleSoft
  • IBM Cognos Impromptu
  • Oracle JD Edwards EnterpriseOne
  • Microsoft Dynamics GP
  • Intuit QuickBooks
  • Microsoft Word

How to Become a Payroll & Timekeeping Clerk

Education needed to be a Payroll and Timekeeping Clerk:

Payroll & Timekeeping Clerk Degree Level

How Long Does it Take to Become Payroll & Timekeeping Clerk?

Payroll & Timekeeping Clerk Work Experience

Where Payroll and Timekeeping Clerks Work

Payroll & Timekeeping Clerk Sectors

Those thinking about becoming Payroll and Timekeeping Clerks might also be interested in the following careers:

  • Insurance Policy Processing Clerks

Are you already one of the many Payroll and Timekeeping Clerks in the United States? If you’re thinking about changing careers, these fields are worth exploring:

  • Billing, Cost, and Rate Clerks
  • Bill and Account Collectors
  • Court Clerks

References

Bureau of Labor Statistics

College Factual

O*NET Online

Image Credit: Via Wikimedia Commons

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