Life As an Executive Secretary & Executive Administrative Assistant

Example of an Executive Secretary & Executive Administrative Assistant Job Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Executive Secretary & Executive Administrative Assistant Responsibilities

• Prepare responses to correspondence containing routine inquiries.
• Interpret administrative and operating policies and procedures for employees.
• Attend meetings to record minutes.
• Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

What Skills Do You Need to Work as an Executive Secretary & Executive Administrative Assistant?

Below is a list of the skills most Executive Secretaries and Executive Administrative Assistants say are important on the job.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

Related Job Titles

• Administrative Office Assistant
• Administrative Support Specialist
• Administrative Secretary
• Executive Assistant
• Executive Administrative Assistant

Is There Going to be Demand for Executive Secretaries and Executive Administrative Assistants?

In 2016, there was an estimated number of 685,300 jobs in the United States for Executive Secretaries and Executive Administrative Assistants.

Executive Secretary and Executive Administrative Assistant jobs are decreasing by a rate of -17.4%. This means the total job opportunities are shrinking. The Bureau of Labor Statistics predicts a loss of -119,200 jobs for Executive Secretaries and Executive Administrative Assistants by 2026. The BLS estimates 54,600 yearly job openings in this field per year.

The states with the most job growth for Executive Secretaries and Executive Administrative Assistants are Maryland, Colorado, and Washington.

Watch out if you plan on working in California, New York, or Illinois. These states have the worst job growth for this type of profession.

How Much Does an Executive Secretary & Executive Administrative Assistant Make?

The typical yearly salary for Executive Secretaries and Executive Administrative Assistants is somewhere between $36,950 and $89,310. The median salary is $59,340.

How much do Executive Secretaries and Executive Administrative Assistants make in each U.S. state?

Annual Mean Salary by State

State	Annual Mean Salary
District of Columbia	$72,090
New York	$72,040
California	$71,590
Connecticut	$70,690
New Jersey	$68,360
Maryland	$67,880
Virginia	$64,190
Rhode Island	$64,180
New Mexico	$63,260
Delaware	$63,000
Nevada	$62,900
Massachusetts	$62,150
Alaska	$62,130
Washington	$62,120
Alabama	$61,140
Georgia	$60,700
New Hampshire	$59,500
Texas	$59,430
Pennsylvania	$59,210
Hawaii	$58,730
Illinois	$58,670
Missouri	$58,520
Michigan	$58,070
Ohio	$57,980
Oregon	$57,330
Wisconsin	$57,120
Colorado	$56,830
Minnesota	$56,730
North Carolina	$55,950
South Carolina	$55,850
Arizona	$55,030
Vermont	$54,820
Utah	$53,220
Tennessee	$53,080
Montana	$52,320
Florida	$51,780
Kansas	$51,760
Maine	$50,960
Iowa	$50,810
Indiana	$50,080
Arkansas	$49,850
Wyoming	$49,410
West Virginia	$49,090
North Dakota	$48,500
Nebraska	$48,360
Kentucky	$48,280
Idaho	$46,180
Oklahoma	$45,670
Louisiana	$43,160
Mississippi	$40,970
South Dakota	$39,030

What Tools & Technology do Executive Secretaries and Executive Administrative Assistants Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Executive Secretaries and Executive Administrative Assistants:

• Blackbaud The Raiser’s Edge
• Microsoft Office
• Oracle PeopleSoft Financials
• Microsoft Outlook
• Microsoft Dynamics
• Exact Software Macola ES
• Microsoft Dynamics GP
• Maynard PlanStaff Manager
• Adobe Systems Adobe Photoshop
• Data entry software

How do I Become an Executive Secretary & Executive Administrative Assistant?

Education needed to be an Executive Secretary and Executive Administrative Assistant:

How Long Does it Take to Become Executive Secretary & Executive Administrative Assistant?

Where Executive Secretaries and Executive Administrative Assistants Are Employed

You May Also Be Interested In…

Those interested in being an Executive Secretary and Executive Administrative Assistant may also be interested in:

• Payroll and Timekeeping Clerks
• Medical Transcriptionists

References

Bureau of Labor Statistics

College Factual

O*NET Online

Image Credit: Via Wikimedia Commons