Find Schools

Study Area & Zipcode

Executive Secretaries and Executive Administrative Assistants

Find Schools Near

Life As an Executive Secretary & Executive Administrative Assistant

Example of an Executive Secretary & Executive Administrative Assistant Job Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Executive Secretary & Executive Administrative Assistant Responsibilities

  • Prepare responses to correspondence containing routine inquiries.
  • Interpret administrative and operating policies and procedures for employees.
  • Attend meetings to record minutes.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

What Skills Do You Need to Work as an Executive Secretary & Executive Administrative Assistant?

Below is a list of the skills most Executive Secretaries and Executive Administrative Assistants say are important on the job.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Speaking: Talking to others to convey information effectively.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Service Orientation: Actively looking for ways to help people.

  • Administrative Office Assistant
  • Administrative Support Specialist
  • Administrative Secretary
  • Executive Assistant
  • Executive Administrative Assistant

Is There Going to be Demand for Executive Secretaries and Executive Administrative Assistants?

In 2016, there was an estimated number of 685,300 jobs in the United States for Executive Secretaries and Executive Administrative Assistants.

Executive Secretary and Executive Administrative Assistant jobs are decreasing by a rate of -17.4%. This means the total job opportunities are shrinking. The Bureau of Labor Statistics predicts a loss of -119,200 jobs for Executive Secretaries and Executive Administrative Assistants by 2026. The BLS estimates 54,600 yearly job openings in this field per year.

Forecasted Number of Jobs for Executive Secretaries and Executive Administrative Assistants in U.S.

The states with the most job growth for Executive Secretaries and Executive Administrative Assistants are Maryland, Colorado, and Washington.

Watch out if you plan on working in California, New York, or Illinois. These states have the worst job growth for this type of profession.

How Much Does an Executive Secretary & Executive Administrative Assistant Make?

The typical yearly salary for Executive Secretaries and Executive Administrative Assistants is somewhere between $36,950 and $89,310. The median salary is $59,340.

Salary Ranges for Executive Secretaries and Executive Administrative Assistants

How much do Executive Secretaries and Executive Administrative Assistants make in each U.S. state?

Annual Mean Salary by State
State Annual Mean Salary

District of Columbia

$72,090

New York

$72,040

California

$71,590

Connecticut

$70,690

New Jersey

$68,360

Maryland

$67,880

Virginia

$64,190

Rhode Island

$64,180

New Mexico

$63,260

Delaware

$63,000

Nevada

$62,900

Massachusetts

$62,150

Alaska

$62,130

Washington

$62,120

Alabama

$61,140

Georgia

$60,700

New Hampshire

$59,500

Texas

$59,430

Pennsylvania

$59,210

Hawaii

$58,730

Illinois

$58,670

Missouri

$58,520

Michigan

$58,070

Ohio

$57,980

Oregon

$57,330

Wisconsin

$57,120

Colorado

$56,830

Minnesota

$56,730

North Carolina

$55,950

South Carolina

$55,850

Arizona

$55,030

Vermont

$54,820

Utah

$53,220

Tennessee

$53,080

Montana

$52,320

Florida

$51,780

Kansas

$51,760

Maine

$50,960

Iowa

$50,810

Indiana

$50,080

Arkansas

$49,850

Wyoming

$49,410

West Virginia

$49,090

North Dakota

$48,500

Nebraska

$48,360

Kentucky

$48,280

Idaho

$46,180

Oklahoma

$45,670

Louisiana

$43,160

Mississippi

$40,970

South Dakota

$39,030

What Tools & Technology do Executive Secretaries and Executive Administrative Assistants Use?

Although they’re not necessarily needed for all jobs, the following technologies are used by many Executive Secretaries and Executive Administrative Assistants:

  • Blackbaud The Raiser’s Edge
  • Microsoft Office
  • Oracle PeopleSoft Financials
  • Microsoft Outlook
  • Microsoft Dynamics
  • Exact Software Macola ES
  • Microsoft Dynamics GP
  • Maynard PlanStaff Manager
  • Adobe Systems Adobe Photoshop
  • Data entry software

How do I Become an Executive Secretary & Executive Administrative Assistant?

Education needed to be an Executive Secretary and Executive Administrative Assistant:

Executive Secretary & Executive Administrative Assistant Degree Level

How Long Does it Take to Become Executive Secretary & Executive Administrative Assistant?

Executive Secretary & Executive Administrative Assistant Work Experience

Where Executive Secretaries and Executive Administrative Assistants Are Employed

Executive Secretary & Executive Administrative Assistant Sectors

You May Also Be Interested In…

Those interested in being an Executive Secretary and Executive Administrative Assistant may also be interested in:

  • Payroll and Timekeeping Clerks
  • Medical Transcriptionists

References

Bureau of Labor Statistics

College Factual

O*NET Online

Image Credit: Via Wikimedia Commons

Find Schools Near You

Our free school finder has matched thousands of students with colleges.