What You Need to Know About Executive Secretary and Executive Administrative Assistant
Position Description Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.
What Do Executive Secretaries and Executive Administrative Assistants Do On a Daily Basis?
- Prepare responses to correspondence containing routine inquiries.
- Open, sort, and distribute incoming correspondence, including faxes and email.
- Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
- Process payroll information.
- File and retrieve corporate documents, records, and reports.
- Attend meetings to record minutes.
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Skills Needed to be an Executive Secretary & Executive Administrative Assistant
Executive Secretaries and Executive Administrative Assistants state the following job skills are important in their day-to-day work.
Reading Comprehension: Understanding written sentences and paragraphs in work related documents.
Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
Speaking: Talking to others to convey information effectively.
Writing: Communicating effectively in writing as appropriate for the needs of the audience.
Service Orientation: Actively looking for ways to help people.
Coordination: Adjusting actions in relation to others’ actions.
Related Job Titles for this Occupation:
- Executive Administrator
- Protocol Officer
- Program Support Specialist
- Executive Staff Assistant
- Assistant to the President
Job Demand for Executive Secretaries and Executive Administrative Assistants
In the United States, there were 685,300 jobs for Executive Secretary and Executive Administrative Assistant in 2016. There is little to no growth in job opportunities for Executive Secretary and Executive Administrative Assistant. The BLS estimates 54,600 yearly job openings in this field.
The states with the most job growth for Executive Secretary & Executive Administrative Assistant are Maryland, Alaska, and Washington. Watch out if you plan on working in Maine, Connecticut, or Mississippi. These states have the worst job growth for this type of profession.
Salary for an Executive Secretary & Executive Administrative Assistant
The average yearly salary of an Executive Secretary & Executive Administrative Assistant ranges between $36,950 and $89,310.
Executive Secretaries and Executive Administrative Assistants who work in New York, California, or District of Columbia, make the highest salaries.
How much do Executive Secretaries and Executive Administrative Assistants make in each U.S. state?
| State | Annual Mean Salary |
|---|---|
| Alabama | $61,140 |
| Alaska | $62,130 |
| Arizona | $55,030 |
| Arkansas | $49,850 |
| California | $71,590 |
| Colorado | $56,830 |
| Connecticut | $70,690 |
| Delaware | $63,000 |
| District of Columbia | $72,090 |
| Florida | $51,780 |
| Georgia | $60,700 |
| Hawaii | $58,730 |
| Idaho | $46,180 |
| Illinois | $58,670 |
| Indiana | $50,080 |
| Iowa | $50,810 |
| Kansas | $51,760 |
| Kentucky | $48,280 |
| Louisiana | $43,160 |
| Maine | $50,960 |
| Maryland | $67,880 |
| Massachusetts | $62,150 |
| Michigan | $58,070 |
| Minnesota | $56,730 |
| Mississippi | $40,970 |
| Missouri | $58,520 |
| Montana | $52,320 |
| Nebraska | $48,360 |
| Nevada | $62,900 |
| New Hampshire | $59,500 |
| New Jersey | $68,360 |
| New Mexico | $63,260 |
| New York | $72,040 |
| North Carolina | $55,950 |
| North Dakota | $48,500 |
| Ohio | $57,980 |
| Oklahoma | $45,670 |
| Oregon | $57,330 |
| Pennsylvania | $59,210 |
| Rhode Island | $64,180 |
| South Carolina | $55,850 |
| South Dakota | $39,030 |
| Tennessee | $53,080 |
| Texas | $59,430 |
| Utah | $53,220 |
| Vermont | $54,820 |
| Virginia | $64,190 |
| Washington | $62,120 |
| West Virginia | $49,090 |
| Wisconsin | $57,120 |
| Wyoming | $49,410 |
Tools & Technologies Used by Executive Secretaries and Executive Administrative Assistants
Below is a list of the types of tools and technologies that Executive Secretaries and Executive Administrative Assistants may use on a daily basis:
- Microsoft Excel
- Microsoft Word
- Microsoft Office
- Microsoft PowerPoint
- Microsoft Outlook
- Web browser software
- Microsoft Access
- Data entry software
- Word processing software
- SAP
- Microsoft Project
- Adobe Systems Adobe Acrobat
- Microsoft Visio
- Microsoft SharePoint
- Adobe Systems Adobe Photoshop
- Microsoft Dynamics
- IBM Notes
- Microsoft Publisher
- Google Docs
How to Become an Executive Secretary & Executive Administrative Assistant
What kind of Executive Secretary and Executive Administrative Assistant requirements are there?
How Long Does it Take to Become an Executive Secretary & Executive Administrative Assistant?
Where Executive Secretaries and Executive Administrative Assistants Work
Below are examples of industries where Executive Secretaries and Executive Administrative Assistants work:
Similar Careers
Those thinking about becoming an Executive Secretary and Executive Administrative Assistant might also be interested in the following careers:
References:
Image Credit: Jace Armstrong via public domain
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