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Life As a Medical Secretary

Position Description Perform secretarial duties using specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties may include scheduling appointments, billing patients, and compiling and recording medical charts, reports, and correspondence.

Life As a Medical Secretary

  • Arrange hospital admissions for patients.
  • Answer telephones and direct calls to appropriate staff.
  • Transcribe recorded messages or practitioners’ diagnoses or recommendations into patients’ medical records.
  • Schedule tests or procedures for patients, such as lab work or x-rays, based on physician orders.
  • Perform bookkeeping duties, such as credits or collections, preparing and sending financial statements or bills, and keeping financial records.
  • Schedule and confirm patient diagnostic appointments, surgeries, or medical consultations.

Qualities of a Medical Secretary

Below is a list of the skills most Medical Secretaries say are important on the job.

Speaking: Talking to others to convey information effectively.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Service Orientation: Actively looking for ways to help people.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Other Medical Secretary Job Titles

  • Front Office Coordinator
  • Psychiatric Secretary
  • Medical Office Worker
  • Hospital Admissions Clerk
  • Patient Coordinator

Are There Job Opportunities for Medical Secretaries?

In the United States, there were 574,200 jobs for Medical Secretaries in 2016.

New jobs are being produced at a rate of 22.5% which is lower than average. The Bureau of Labor Statistics predicts 129,000 new jobs for Medical Secretaries by 2026. The BLS estimates 80,800 yearly job openings in this field per year.

Forecasted Number of Jobs for Medical Secretaries in U.S.

The states with the most job growth for Medical Secretaries are Texas, California, and Ohio.

Watch out if you plan on working in South Dakota, Vermont, or Rhode Island. These states have the worst job growth for this type of profession.

Do Medical Secretaries Make A Lot Of Money?

The average yearly salary of a Medical Secretary ranges between $25,390 and $51,890. The median salary is $35,760.

Salary Ranges for Medical Secretaries

How much do Medical Secretaries make in each U.S. state?

Annual Mean Salary by State
State Annual Mean Salary

District of Columbia

$50,370

Massachusetts

$43,450

California

$42,900

Minnesota

$42,750

Washington

$42,680

New Jersey

$42,670

Connecticut

$42,270

Hawaii

$42,010

New York

$40,850

Alaska

$40,820

New Hampshire

$40,200

Oregon

$40,000

Vermont

$39,440

Maryland

$39,200

Colorado

$38,890

Rhode Island

$38,160

Virginia

$37,940

North Dakota

$37,790

Nevada

$37,440

Delaware

$37,110

Illinois

$36,320

Arizona

$36,110

Iowa

$35,860

Wisconsin

$35,830

Pennsylvania

$35,550

South Dakota

$35,380

Michigan

$35,370

South Carolina

$35,250

Georgia

$35,060

Indiana

$35,030

Wyoming

$34,760

Ohio

$34,450

Maine

$34,390

Kansas

$34,280

Missouri

$34,270

Idaho

$34,270

Nebraska

$34,160

Texas

$34,150

Alabama

$34,050

North Carolina

$33,790

Florida

$33,520

Utah

$33,090

Tennessee

$32,720

New Mexico

$32,680

Montana

$32,540

Arkansas

$32,380

Kentucky

$32,220

Oklahoma

$32,080

Mississippi

$30,760

Louisiana

$30,660

West Virginia

$30,270

What Tools & Technology do Medical Secretaries Use?

Below is a list of the types of tools and technologies that Medical Secretaries may use on a daily basis:

  • Microsoft Access
  • Microsoft PowerPoint
  • MEDITECH software
  • Intuit QuickBooks
  • Data entry software
  • Healthcare common procedure coding system HCPCS
  • Microsoft Excel
  • Medical procedure coding software
  • Microsoft Office
  • Epic Systems

Becoming a Medical Secretary

Learn what Medical Secretary education requirements there are.

Medical Secretary Degree Level

How Long Does it Take to Become Medical Secretary?

Medical Secretary Work Experience

Where Medical Secretaries Work

Medical Secretary Sectors

References

Bureau of Labor Statistics

College Factual

O*NET Online

Image Credit: Via Wikimedia Commons

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