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Document Management Specialists

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What You Need to Know About Document Management Specialists

Example of a Document Management Specialist Job Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

List of Document Management Specialist Job Duties

  • Develop, document, or maintain standards, best practices, or system usage procedures.
  • Write, review, or execute plans for testing new or established document management systems.
  • Implement electronic document processing, retrieval, and distribution systems in collaboration with other information technology specialists.
  • Administer document and system access rights and revision control to ensure security of system and integrity of master documents.
  • Propose recommendations for improving content management system capabilities.
  • Retrieve electronic assets from repository for distribution to users, collecting and returning to repository, if necessary.

Qualities of a Document Management Specialist

Document Management Specialists state the following job skills are important in their day-to-day work.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Types of Document Management Specialist Jobs

  • Director
  • Business Process Analyst
  • IT Project Manager
  • Credentialing Specialist
  • Document Specialist

Document Management Specialist Job Outlook

In 2016, there was an estimated number of 287,200 jobs in the United States for Computer Workers.

New jobs are being produced at a rate of 9.3% which is lower than average. The Bureau of Labor Statistics predicts 26,600 new jobs for Document Management Specialists by 2026. There will be an estimated 22,400 positions for Document Management Specialist per year.

Forecasted Number of Jobs for Document Management Specialists in U.S.

The states with the most job growth for Computer Workers are Washington, California, and Texas.

Watch out if you plan on working in Alaska, Wyoming, or Vermont. These states have the worst job growth for this type of profession.

Document Management Specialist Average Salary

The salary for Computer Workers ranges between about $47,350 and $144,820 a year. The median salary is $90,270.

Salary Ranges for Document Management Specialists

Below is a list of the median annual salaries for jobs of this type in different U.S. states.

Annual Mean Salary by State
State Annual Mean Salary

District of Columbia

$117,540

Maryland

$113,330

New Hampshire

$112,440

Virginia

$105,270

California

$103,270

Colorado

$102,470

Connecticut

$100,340

New Jersey

$99,210

Alaska

$98,830

Massachusetts

$92,110

South Carolina

$92,100

Washington

$91,620

New York

$90,750

Texas

$90,290

Georgia

$90,140

Hawaii

$89,960

North Carolina

$88,650

Alabama

$87,060

Pennsylvania

$87,040

Nebraska

$86,230

Arizona

$85,010

West Virginia

$83,660

Missouri

$82,610

Ohio

$82,440

Minnesota

$81,650

Rhode Island

$81,290

Mississippi

$81,280

South Dakota

$81,250

Idaho

$80,610

Maine

$79,790

Oregon

$79,610

New Mexico

$79,540

Kentucky

$79,420

Indiana

$79,310

Kansas

$79,300

Florida

$78,900

Iowa

$78,810

Oklahoma

$78,490

Utah

$76,890

Michigan

$76,400

Wyoming

$75,780

Wisconsin

$74,600

Tennessee

$74,000

Arkansas

$73,670

Nevada

$72,610

Vermont

$72,220

North Dakota

$70,730

Montana

$68,430

Louisiana

$66,600

Tools & Technologies Used by Document Management Specialists

Below is a list of the types of tools and technologies that Document Management Specialists may use on a daily basis:

  • Microsoft Outlook
  • IBM BPM Blueprint
  • Apache Groovy
  • Linux
  • Microsoft Access
  • Adobe Systems Adobe Dreamweaver
  • Microsoft Visual Basic
  • Microsoft Project
  • Microsoft.NET Framework
  • SAP ERP Financials

Where Document Management Specialists Work

Document Management Specialist Sectors

References

Bureau of Labor Statistics

College Factual

O*NET Online

Image Credit: Via Wikimedia Commons

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