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Document Management Specialist

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What is a Document Management Specialist?

Career Description Implement and administer enterprise-wide document management systems and related procedures that allow organizations to capture, store, retrieve, share, and destroy electronic records and documents.

Daily Life Of a Document Management Specialist

  • Consult with end users regarding problems in accessing electronic content.
  • Analyze, interpret, or disseminate system performance data.
  • Exercise security surveillance over document processing, reproduction, distribution, storage, or archiving.
  • Conduct needs assessments to identify document management requirements of departments or end users.
  • Develop, document, or maintain standards, best practices, or system usage procedures.
  • Operate data capture technology to import digitized documents into document management system.

Document Management Specialist Skills

Document Management Specialists state the following job skills are important in their day-to-day work.

Reading Comprehension: Understanding written sentences and paragraphs in work related documents.

Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Monitoring: Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

Writing: Communicating effectively in writing as appropriate for the needs of the audience.

Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

Complex Problem Solving: Identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.

  • IT Project Manager
  • Document Specialist
  • Documentation Specialist
  • Document Management Specialist
  • Document Control Clerk

Job Opportunities for Document Management Specialists

In 2016, there was an estimated number of 287,200 jobs in the United States for Document Management Specialist. New jobs are being produced at a rate of 9.3% which is above the national average. The Bureau of Labor Statistics predicts 26,600 new jobs for Document Management Specialist by 2026. Due to new job openings and attrition, there will be an average of 22,400 job openings in this field each year.

Forecasted Number of Jobs for Document Management Specialists in U.S.

The states with the most job growth for Document Management Specialist are Washington, Utah, and Nevada. Watch out if you plan on working in Alaska, Maryland, or Mississippi. These states have the worst job growth for this type of profession.

Salary for a Document Management Specialist

The typical yearly salary for Document Management Specialists is somewhere between $47,350 and $144,820.

Salary Ranges for Document Management Specialists

Document Management Specialists who work in District of Columbia, Maryland, or New Hampshire, make the highest salaries.

How much do Document Management Specialists make in each U.S. state?

State Annual Mean Salary
Alabama $87,060
Alaska $98,830
Arizona $85,010
Arkansas $73,670
California $103,270
Colorado $102,470
Connecticut $100,340
District of Columbia $117,540
Florida $78,900
Georgia $90,140
Hawaii $89,960
Idaho $80,610
Indiana $79,310
Iowa $78,810
Kansas $79,300
Kentucky $79,420
Louisiana $66,600
Maine $79,790
Maryland $113,330
Massachusetts $92,110
Michigan $76,400
Minnesota $81,650
Mississippi $81,280
Missouri $82,610
Montana $68,430
Nebraska $86,230
Nevada $72,610
New Hampshire $112,440
New Jersey $99,210
New Mexico $79,540
New York $90,750
North Carolina $88,650
North Dakota $70,730
Ohio $82,440
Oklahoma $78,490
Oregon $79,610
Pennsylvania $87,040
Rhode Island $81,290
South Carolina $92,100
South Dakota $81,250
Tennessee $74,000
Texas $90,290
Utah $76,890
Vermont $72,220
Virginia $105,270
Washington $91,620
West Virginia $83,660
Wisconsin $74,600
Wyoming $75,780

Tools & Technologies Used by Document Management Specialists

Although they’re not necessarily needed for all jobs, the following technologies are used by many Document Management Specialists:

  • Microsoft Excel
  • Microsoft Word
  • Hypertext markup language HTML
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Microsoft Access
  • Microsoft Windows
  • Microsoft Project
  • Autodesk AutoCAD
  • Adobe Systems Adobe Acrobat
  • Microsoft Visio
  • Microsoft SharePoint
  • Adobe Systems Adobe Photoshop
  • Microsoft Dynamics
  • Linux
  • IBM Notes
  • Microsoft Visual Basic
  • FileMaker Pro
  • Extensible markup language XML
  • Microsoft SQL Server

Becoming a Document Management Specialist

What education is needed to be a Document Management Specialist?

Document Management Specialist Degree Level

How Long Does it Take to Become a Document Management Specialist?

Document Management Specialist Work Experience

Where do Document Management Specialists Work?

Document Management Specialist Sectors

The table below shows some of the most common industries where those employed in this career field work.

Document Management Specialist Industries

References:

Image Credit: Negative Space via CC0 License

More about our data sources and methodologies.

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